I . t and telecommunications are the drivers of rationalization in business administration. Amazingly, that most bills continue to be being printed and mailed in paper form, that is not only bad for our environment, however the runs up the price tag on business supervision. chukysogiagoc.vn/chu-ky-so-viettel-115.html
First of all, we need to differentiate the terminology in the field of e-invoice. While some companies just send email messages containing attached PDF documents, visionary commercial manager are already dreaming of a fully automated accounts payable accounting, when the vendor accounts are posted without humans accountants.
The practitioners might intervene here, that each invoice is an officially important document that you can not simply replace “by a few bits and bytes”. Basically, this is so true, however, the law requires no specific paper form invoice.
In Germany, namely effective from 1 July 2011, the Tax Simplification Act on the foundation of the EU-Guideline 201/45 / EUROPEAN. An invoice has to meet the following requirements to deduct value added tax on purchase:
(1) the invoice recipient must accept the electronic form of the invoice.
(2) The electronic invoice must be given, sent and received within an electronic digital format such as PDF FILE.
(3) Human readability must be guaranteed.
(4) Generally there shall be included all mandatory information for the deduction of value added tax on purchase.
(5) It should be guaranteed the integrity and authenticity.
Exactly at this point what the law states was plentiful nebulous and impractical, here things like “electronic certificates” or “electronic data interchange – EDI” have been demanded. This has been corrected retrospectively in the amended version of 14 para. 1 of the German VAT Take action the legislature. The Government Ministry of Finance has clarified that for the validation of an digital invoice “the reliable course between accounting and delivery” shall be ensured an inner control procedure. In basic language that the costs must be manually reconciliated with a copy of the order, an order, a contract of deal, delivery note or copy / payment receipt. Of course, this reconciliation is automated within an ENTERPRISE RESOURCE PLANNING system and much easier.
In Switzerland, “initiative to advertise electronic invoice” a think tank of experts is working on standards for e-invoicing. Officially, in Swiss certificate that guarantees the inviolability of the e-invoice is essential. In practice, this certificate is often omitted. My personal prediction for the future here, is that Switzerland will conform with the EU requirements, which require no record yet.